Funds may be used to purchase goods, services, and/or to pay per session* for activities that support health and/or wellness and align with your S.M.A.R.T.I.E. goal(s).
You may spend the funds on one goal or on multiple goals and in any Scorecard category of your choice. For example: you may have one health ed. goal, one school food goal, and one school environment goal, but you may choose to spend all of your money on the school environment goal, or you may choose to spend some of the money in two or all three of these categories.
Most importantly, make sure that your spending proposal(s) support(s) health and/or wellness in your school community and align with their corresponding goal(s), and make sure you use all the funds you receive.
*See below for specific guidelines about per session funds.
What kinds of goods and services can I purchase with grant funds?
Goods
You may purchase any goods that align with your goals from ShopDOE.
You may also purchase any goods that align with your goals from other vendors with NYC DOE Vendor IDs; however, if you purchase goods that are NOT on ShopDOE and a single item costs $250 or more or a total order containing multiple items from a single vendor costs $250 or more, you must obtain one of the following: three competing bids (to show that the vendor you will buy from is least expensive) or a Sole Source Letter from the vendor.
Track your shipment of goods after making the purchases. Also, keep records of when the goods are delivered, the purchase order (PO) number(s), and the date(s) all POs are certified (please ask your payroll secretary or whomever takes care of your school’s budget if you have questions about this).
Professional Services
You may purchase services that align with your goals from any NYC DOE vendors.
Please obtain a quote from the vendor, on their letterhead, that outlines the services they will provide and the cost of the services. Keep agendas, attendance sheets, and all related documents from when the services are rendered. Also, keep records of the last date the services are rendered, the purchase order (PO) number(s), and the dates all POs are certified (please ask your payroll secretary or whomever takes care of your school’s budget if you have any questions about this).
What per session activities can I use grant funds for?
Per Session
You may also use grant funds for per session activities that align with your goals.
All per session activities must take place outside of school hours (e.g., before school, after school, on a Saturday). We encourage you to use per session funding for activities that include students (activities may also include staff and/or families). You may also use a limited amount of funding for champion activities, e.g., facilitating council meetings; please speak with your Office of School Wellness Programs Borough Implementation Team for more information.
Per Session activities must be posted in your school for at least 20 school days before activities can begin, as per Chancellor’s Regulation C-175. Keep agendas and attendance sheets from all per session activities.
Find Support
Please contact your Borough Implementation Team with any questions (opens in new window).